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Here at Property Hawk we realise that managing property isn’t always straight forward. That is why we developed the Property Manager to assist landlords with the day to day process of building and administering their property portfolio. From time to time we want to highlight the features of the system that can make managing your rental properties easier. We are constantly looking for ways to improve things so if you do have any suggestions, please e-mail them to


It’s not easy keeping track of everything that is going on with your portfolio. Sometimes when a tenancy goes wrong you need to keep notes on what happens. You should always look to establish an audit trail of what was said, when things were promised and what subsequently happened. In situations like this the notes system on the Property Manager is invaluable in allowing you to maintain a digital record.

Simply type in the note and add it to the system. It is then stored for future reference, any time and anywhere you have internet access. No more bits of lost paper!

Do you let your properties yourself?

If so, do you have to re-write the advert every time you have to advertise because you lose your text?

Why not simply compose it within the notes system. Then the next time you need it, just go to your Property Manager and you can read it off or copy and paste it into an e-mail or document and send to who ever needs it.

TIP 2 (E-mails)

Keep all you data in one place. Most people have more than one e-mail account but even with the use of folders it can be confusing as to where you have stored your messages.

Why not keep all your property business e-mails in one place by using your Property Hawk account. By following TIP 3 you should already have your tenants’ details, so simply select them to send a message.

This way you will always be able to find your property business details and be able to access them anywhere in the world through an internet connection. Let’s face it; there is nothing worse than having the e-mail you require stuck on another machine.


We know that many of you are making use of our FREE AST form accessed through the Property Management software. What you may not know is that by entering in details of the tenant when creating a tenancy, these details are automatically copied across into your contacts. This means that you have a constantly updating list of all your tenants.

TIP 4 (Tenant details)

When you add a tenancy, you obviously have to add in the name of your tenant. This will subsequently appear in the AST once it is generated. What is useful is at the same time as you add in these critical details that you take a few seconds to add in their telephone number & e-mail address.

These bits of information will also be automatically copied into your contacts. This means that when it comes to contacting them next time, all you need to do is sign in to your Property Hawk account and all the data will be there.

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