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Tenancy Agreement (AST)

How to get my FREE tenancy agreement form.

The free tenancy agreement form is one of a selection of free landlord forms and documents we provide our users. Our free tenancy agreement is for Assured Shorthold Tenancies (AST) and has been prepared for us by Fidler Pepper solicitors.

Once created it can then be viewed as a tenancy agreement PDF, downloaded to your computer and printed off.

Users can choose to simply create a single form without registering or alternatively sign up for our free landlord software – the Property Manager. Those users who register are then able to save their details, so when they need to create further tenancy agreements they can use their data to automatically fill in the required fields.

Both registered users and non-registered users are free to create unlimited tenancy agreements and landlord forms.

Our Property Manager software is designed to save landlords time managing their rental properties.

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Using Property Manager to create your Tenancy Agreement

Creating a tenancy agreement should take no longer than 3 minutes.  We have timed it! Having done it once, it will take landlords even less time next time round.  The other good thing about using the Property Manager is that because it is Internet based you can use it at work………when the boss isn’t looking!  A great time saving manoeuvre.

NOTE: This Tenancy Agreement is not suitable for Scottish Rental Property – Sorry

Our tenancy agreement is not suitable for lettings within Scotland or Northern Ireland because the law governing property rental is different in these countries.

The Landlord

The Property Manager draws the details for the landlord from the user details taken when a landlord signs up to use Property Hawk.  Therefore it is best to use your’s or your businesses’ full name.  The correspondence address that you enter must be an address in England or Wales in order to comply with section 148 of the Landlord & Tenant Act 1987.

The term of a tenancy

The most common term for an Assured Shorthold Tenancy is 6 months.  A fixed term AST offers the advantage to tenants and landlord of stating clearly their intentions.  It is possible to grant a tenancy for longer or shorter periods of time.
There is little advantage to a landlord in letting their property for longer than 6 months other than providing the tenant with a greater amount of certainty.  This may be vital in persuading them to take your rental property ahead of another.

The Rent

Landlords should enter the amount of rent payable in the rent field, being careful to ensure that they select the correct rental period e.g. monthly, annually etc.  Remember if a landlord  selects a weekly rent they are required by law to provide the tenant with a rent book.  It’s therefore not advisable for landlords to go for weekly rent, because of the additional administration.  Most landlords now prefer rent to be paid monthly, paid in advance by standing order or direct debit. It is probably the easiest way for collection.

The Deposit

It is normal for a tenant to pay a rental deposit as security for the landlord, in case of  repairs or replacement resulting from the tenancy.  Landlords need to be aware of the Tenancy Deposit Scheme which requires a landlord to hold any deposit taken in the custodial or one of the approved insurance backed schemes.  Some landlords now choose not to take a deposit at all preferring instead to charge the tenant an admin charge for setting up the tenancy or insuring themselves against potential damages resulting from the tenancy.

Executing the tenancy agreement

The tenancy agreements then have to be signed by the landlord and the tenant.  The landlord should never handover the keys and / or allow the tenant into occupation before they have a copy of the assured shorthold tenancy with the tenant original signature (i.e. not a faxed or scanned copy.)

Most tenancies no longer need to be witnessed.  This is because only documents that are signed as a deed need witnesses.  Most documents transferring property rights need to be signed as a deed, but section 54(2) of the Law of Property Act 1925 provides that this not necessary for short leases (i.e. for less than 3 years) at a market rent.

Remember if you are taking a tenancy deposit you will need to do this.

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